From the Archives of Saint John’s - What is an Archivist?

The duties of an archivist, in this case a religious archivist, are varied. Basic duties include organizing, classifying, and digitizing historical documents and artifacts; creating and maintaining accessible, retrievable computer archives and databases; coordinating educational and public outreach programs such as tours, workshops, lectures and classes; managing the acquisition, storage, and exhibitions of collections and artifacts; ensuring the preservation of collections in accordance with archival standards; provide access to records for internal and external stakeholders; guide individuals and groups through historical and religious exhibits; compile and maintain records related to items in the collection; and adhering to legal and ethical standards when managing collections.

It is important to distinguish between permanent records and records that only need to be retained for a limited time. Records to be kept permanently include administrative reports such as charge conference and vestry reports and records; architectural drawings, blueprints, maps, legal documents and deeds; annual budget reports; bulletins, directories and newsletters; membership, baptisms, marriages and transfer registers; and scrapbooks, photographs and materials commemorating special occasions.

As your church archivist, I look forward to serving the Saints of John in the coming year keeping you informed of events pertaining to the preservation of our collection for future generations and sharing our store of “treasures.” If you have any questions related to this voluntary ministry please contact me through the Church Office. You may also arrange a visit with me at the office of archives located on the second floor of the parish hall.